Defining Event Schedule rules

Once you've Configured the Event Schedule you can create the rules that make up your schedule.

  • A rule defines events that typically repeat (but they don't have to). For example a rule might define that Lane Swimming events happen regularly from 06:00 to 09:00 on Monday, Wednesday and Friday, starting on 22nd January 2020 and running forever
  • An event is an instance of a rule -- so the Lane Swimming event that happens from 06:00 to 09:00 on Monday 27th January 2020 is an event

To create your schedule:

  1. Click on the Schedule tab.
  2. The Schedule tab has two views Events and Rules. The Events view shows the calendar for the current week and gives a graphical view of events. You can't add new events in the Events view, you can only add events in the Rules view. So click on Rules:Screenshot_2020-01-21_21.32.09.png
  3. Click + Add Rule and select the Event Type, Location, and optionally the Sub Location, Level & Trainer and add Notes. Select the Frequency -- One-off is an event that happens once only, Daily repeats once or more per week and Weekly happens only once per week. For Daily, you can click on/off the days. Select the Start Time and Duration, then the Start date. Make sure you select a start date that corresponds to the Daily pattern. For most timetable events the End Time will be Never. Then click Save Changes.Screenshot_2020-01-21_21.51.24.png
  4. You'll see your rule in the list. The Status column tells you when the first event from this rule will occur.Screenshot_2020-01-21_21.44.50.png
  5. You can carry on adding rules. You can duplicate rules, which can save a little time -- click on the down-arrow Screenshot_2020-01-21_21.58.19.png. To check that your rules are building the schedule you're expecting, switch over to the Events view of the schedule. There you should see your Events. In the example below, there is no Event on Monday 20th because we selected Wed 22nd as the Start date.Screenshot_2020-01-21_21.52.34.png
  6. If you don't see your events or rules as you'd expect, check the filters at the top of the view -- you may be looking at the wrong location, or you may have filtered by Event Types or Category.Screenshot_2020-01-21_21.56.12.png
  7. It's fine to have rules that overlap and selecting contrasting colours for categories helps to find your way around your schedule in the events view.Screenshot_2020-01-21_22.09.22.png
  8. If you see something that needs an edit, you can click on an event in the Events view to see the rule details that defined the event. Click the Edit button to edit the underlying rule.Screenshot_2020-01-21_22.13.50.png
  9. If you click on an Event and select Cancel, you're cancelling only that event (the instance of the rule), you're not cancelling the rule. You can use this to change the schedule for half-term or other holiday period. Simply cancel the events that won't be happening during the holiday period and create rules for events that take their place.

Next you'll want to add the Event Schedule to your app.